Timesheet Calculator
Add up the hours you worked each day, minus unpaid breaks, to get your weekly total in hours and minutes and in decimal hours for your timesheet.
Updated · Australia · 38-hour week by default · Estimates only
Enter your hours for the week
Weekly timesheet
Result
This is an estimate. Your employer’s timekeeping system may round start and finish times, and overtime, penalty rates and breaks depend on your award, enterprise agreement or contract, so your official hours and pay can differ. Pay shown is before tax and doesn’t include super. This is general information, not legal or payroll advice.
Quick answer
For each day, take your start time from your finish time, then take off any unpaid break. An 8:30 am to 5:00 pm shift with a 30-minute unpaid lunch is 8 hours. To turn minutes into decimal hours for a timesheet, divide by 60: 7 hours 36 minutes is 7 + 36 ÷ 60 = 7.6 hours, a standard full-time day in a 38-hour week.
How to use the timesheet calculator
- For each day you worked, enter your start and finish times.
- Enter any unpaid break in minutes, such as 30 for a half-hour lunch.
- Optionally add your hourly rate to see your pay before tax. Overtime starts after 38 hours a week unless you enter a different number.
- Press Calculate to see each day’s hours and your weekly total.
How hours are calculated
Hours worked = finish time − start time − unpaid break
Decimal hours = hours + minutes ÷ 60
Overtime hours = weekly total − 38 (or your own threshold), if more
If the finish time is earlier than the start time, the shift is treated as running past midnight, so 10:00 pm to 6:00 am counts as 8 hours.
Worked example
A five-day week with a half-hour lunch
Monday to Friday, 8:30 am to 5:00 pm with a 30-minute unpaid lunch, is 8 hours a day. That’s 40 hours for the week, or 40.00 decimal hours. With overtime after 38 hours at time and a half and a rate of $35 an hour, 38 ordinary hours pay $1,330.00 and 2 overtime hours at $52.50 pay $105.00, for $1,435.00 before tax and super.
Minutes to decimal hours
| Minutes | Decimal hours |
|---|---|
| 6 minutes | 0.10 |
| 15 minutes | 0.25 |
| 30 minutes | 0.50 |
| 36 minutes | 0.60 |
| 45 minutes | 0.75 |
Overtime, breaks and awards in Australia
The National Employment Standards set maximum ordinary hours of 38 a week for full-time employees, plus reasonable additional hours. Most other rules come from your modern award, enterprise agreement or contract, including:
- Overtime rates. Many awards pay time and a half for the first 2 or 3 overtime hours and double time after that. This calculator uses one overtime rate, so check your award and adjust.
- Meal and rest breaks. Awards usually set when you get a break and whether it’s paid. Enter only unpaid breaks.
- Penalty rates. Weekend, public holiday and night shift rates aren’t included.
The Fair Work Ombudsman’s pay and conditions tools can tell you which award covers you. If you work in another country, try our time card calculator, which lets you set your own rules.
When you’d actually use a timesheet calculator
- Filling in a weekly timesheet. Turn start and finish times into the decimal hours payroll asks for.
- Checking your pay slip. Make sure every hour, and any overtime, was counted.
- Tracking casual or second-job shifts. Add up a week of irregular shifts in seconds.
How we calculate
Each day’s hours are the minutes between your start and finish times, minus the break you enter. A shift that finishes earlier than it starts is counted as running past midnight. We add the days for the weekly total and show it in hours and minutes and in decimal hours, rounded to two decimal places. If you enter a rate, hours over your overtime threshold (38 by default) are paid at the overtime rate you choose (1.5 times by default). We don’t apply rounding rules, daily overtime, tiered overtime, penalty rates, allowances, tax or super.
Frequently asked questions
How do I calculate hours for my timesheet?
Take your start time from your finish time, then take off any unpaid break. 8:30 am to 5:00 pm is 8 hours 30 minutes; with a 30-minute lunch it’s 8 hours.
How do I convert minutes to decimal hours?
Divide the minutes by 60. 6 minutes is 0.1 hours, 15 minutes is 0.25, 30 minutes is 0.5 and 45 minutes is 0.75, so 7 hours 36 minutes is 7.6 hours.
When does overtime start in Australia?
Under the National Employment Standards, maximum ordinary hours for full-time employees are 38 a week, plus reasonable additional hours. When overtime is paid, and at what rate, usually comes from your modern award or enterprise agreement.
Are lunch breaks paid?
It depends on your award, agreement or contract. Meal breaks are often unpaid and short rest breaks are often paid. Enter only unpaid breaks in the calculator.
Does the calculator include super or penalty rates?
No. Pay is shown before tax and doesn’t include super, penalty rates, allowances or tiered overtime rates.